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Optimization for Accounts Payable & Receivable

Automated optimization function supporting Accounts Payable & Receivable. Part of the Accounts Payable & Receivable capability.

Business Outcome

time reduction in invoice processing time (from 15-30 minutes to 7-15 minutes).

Complexity:

Medium

Time to Value:

3-6 months

Why This Matters

What It Is

Automated optimization function supporting Accounts Payable & Receivable. Part of the Accounts Payable & Receivable capability.

Current State

(Traditional)

Invoice Receipt: Invoices are received via email, postal mail, or electronic data interchange (EDI).
Invoice Verification: Accounts Payable (AP) team verifies the invoice against purchase orders and delivery receipts.
Data Entry: Invoice details are manually entered into the accounting system or ERP.
Approval Workflow: Invoices are routed for approval based on predefined workflows, often requiring multiple approvals.
Payment Scheduling: Approved invoices are scheduled for payment based on terms and cash flow considerations.
Payment Execution: Payments are processed through checks, ACH, or wire transfers.
Reconciliation: Payments are reconciled with bank statements and recorded in the accounting system.
Reporting: Regular reports are generated for cash flow analysis and financial reporting.

Characteristics

• SAP ERP
• Oracle Financial Services
• QuickBooks
• Microsoft Excel
• Email

Pain Points

⚠ Manual data entry is time-consuming
⚠ Process is error-prone
⚠ Limited visibility into process status
⚠ Limited visibility into cash flow and outstanding invoices.
⚠ Inability to easily track payment statuses and discrepancies.

Future State

(Agentic)

Invoice Receipt: Invoices are received and processed by the Invoice Processing Agent using OCR and NLP.
Invoice Verification: The agent verifies invoice details against purchase orders.
Data Entry: Verified data is automatically entered into the accounting system.
Approval Workflow: The Approval Workflow Agent routes invoices for approval and tracks statuses.
Payment Scheduling: The Payment Scheduling Agent analyzes cash flow and schedules payments.
Payment Execution: Payments are executed automatically based on scheduled dates.
Reconciliation: The Reconciliation Agent matches payments with bank statements and flags discrepancies.
Reporting: Automated reports are generated for cash flow analysis.

Characteristics

• System data
• Historical data

Benefits

✓ Reduces time for Optimization for Accounts Payable & Receivable
✓ Improves accuracy
✓ Enables automation

Is This Right for You?

50% match

This score is based on general applicability (industry fit, implementation complexity, and ROI potential). Use the Preferences button above to set your industry, role, and company profile for personalized matching.

Why this score:

• Applicable across multiple industries
• Moderate expected business value
• Time to value: 3-6 months
• (Score based on general applicability - set preferences for personalized matching)

You might benefit from Optimization for Accounts Payable & Receivable if:

You're experiencing: Manual data entry is time-consuming
You're experiencing: Process is error-prone
You're experiencing: Limited visibility into process status

This may not be right for you if:

Requires human oversight for critical decision points - not fully autonomous

Parent Capability

Accounts Payable & Receivable

Automates AP/AR processes from invoice capture through payment/collection with AI-powered OCR, 3-way matching, payment optimization, and intelligent collections.